Checklist for Ph.D. Degree

You are not eligible to receive your degree until the following have been completed.

Candidacy Form

You must pick up your original candidacy form from the Graduate School Dean's Office (25 Bishop Place, CAC) for your final defense.

After a successful defense, return your completed candidacy form along with one original title page (with signatures in black ink) to the Graduate School, as well as three extra copies of the signed title page and 3 copies of the abstract by the degree deadline.

  • Committee members and program director must sign page three.
  • Both course and research credits must be listed on page four.

Style Guide for Dissertation Preparation

The guide contains information regarding style, format, margins, footnotes, etc. and should be followed explicitly.

Payment Form

Download the Payment Form (PDF)

Publishing Agreement

Complete the Publishing Agreement (PDF)

  • Print pages four and five if you choose to only pay for publishing.

                                                   - OR -

  • Print pages four, five, and six if you choose to pay for both publishing and copyright registration.

Doctoral Program Evaluation Survey

Complete the Doctoral Program Evaluation Survey online

Print and return the Verification Sheet (OIRAP) at the end of the survey.

If you are not able to login to complete the survey please contact OIRAP at or 848-932-7305.

Survey of Earned Doctorates

Complete the Survey of Earned Doctorates online

Print and return the Certificate of Completion at the end of the survey.

Degree Candidate Responsibility Statement

Print and complete the form.

Submit Your Dissertation

Submit your dissertation online to the Rutgers Electronic Theses and Dissertation system

Candidacy Form Deadlines

  • October 3, 2017, for an October-dated degree
  • January 12, 2018, for a January-dated degree
  • April 13, 2018, for a May-dated degree

Online Diploma Application Deadlines

  • October 1, 2017, for an October-dated degree
  • January 6, 2018, for a January-dated degree
  • April 1, 2018, for a May-dated degree

Online Diploma application

Final electronic submissions will only be reviewed after all above forms are completed and returned to the Graduate School. Your dissertation must be submitted and approved by the deadline for the degree date listed on your title page.

All forms must be submitted by 4:30 p.m.

If you have any questions, please contact Barbara Sirman at 848-932-8122 or