Checklist for Ph.D. Degree

 

ALL DEGREE MATERIALS #1-7 ARE DUE BEFORE THE DEADLINES LISTED BELOW. 

 DO NOT WAIT UNTIL THE DEADLINE.

SUBMIT ALL MATERIALS AS SOON AS YOU ARE FINISHED!

 

PLEASE READ: Memo regarding in-person and virtual defenses for candidates and their committee members due to the university's COVID-19 restrictions.

Deadlines

  • October 1, 2020, for an October-dated degree
  • January 13, 2021, for a January-dated degree
  • May-dated degree:
    • April 1, 2021, for diploma application
    • May 1, 2021, for degree materials

You are not eligible to receive your degree until the following requirements have been completed and returned to the remote defense email address. 

How to submit your checklist materials:

You must send ALL of your requirements together in one email before the deadline. 

You must send your attachements in PDF format.

Email only when you have all of the required materials completed.

Please DO NOT send multiple emails with pieces of the checklist.

Send your complete submission to remotedefense2020@grad.rutgers.edu

                                            

CHECKLIST FOR DOCTORAL STUDENTS TO BE COMPLETED AND RETURNED IN ONE EMAIL SUBMISSION:

1) Diploma Application

Complete the Diploma Application online .  Save and return your email confirmation/diploma confirmation as a PDF that shows you submitted a diploma application online.  

2) Candidacy Form

Please use a new/blank candidacy form found here. Fill out pages 1, 3 and 4. Do not worry about page 2.

After a successful defense,save and return your completed candidacy form along with one original title page in PDF format. (It can be one combined PDF or seperate)

  • Committee members and program director must sign page three.
  • Both course and research credits must be listed on page four.

Style Guide for Dissertation Preparation

The guide contains information regarding style, format, margins, footnotes, etc. and should be followed explicitly.

3) Publishing Agreement 

Complete the Proquest Publishing Agreement form online

Once completed, click on "Manage this ETD"> "View ETD Details"> "Print your Details Page".  Save and Return your "ETD DETAILS" page as a PDF.

 

*Please note: If requesting delayed release/access in the Proquest Publishing Agreement ( #3 on this checklist), you must also request an embargo in the submission to the libraries' RUetd system (#7 on this checklist). The value for each request MUST be the same or your request will be void.

4) Survey of Earned Doctorates

Complete the Survey of Earned Doctorates online

Save and return the Certificate of Completion as a PDF. This is found at the end of the survey.

5) Ph.D. Exit Survey

Complete the Ph.D. Exit Survey 

Save and return the "Verification Sheet" as a PDF.

6) Degree Candidate Responsibility Statement

Complete the form.  Save it as a PDF and return along with the rest of your requirements. 

7) Submit Your Dissertation

Submit your dissertation online to the Rutgers Electronic Theses and Dissertation system

Final electronic submissions will only be reviewed after all above forms are completed and returned in one email to remotedefense2020@grad.rutgers.edu. Your dissertation must be submitted and approved in by our office in order to graduate.

If you have any questions about submission, please contact Barbara Sirman at sirman@grad.rutgers.edu