Checklist for Ph.D. Degree

 

ALL DEGREE MATERIALS #1-7 ARE DUE BEFORE THE DEADLINES LISTED BELOW. 

 DO NOT WAIT UNTIL THE DEADLINE.

SUBMIT ALL MATERIALS AS SOON AS YOU ARE FINISHED!

 

Degree Material Deadlines

  • October 1, 2019, for an October-dated degree

  • January 13, 2020, for a January-dated degree

  • April 1, 2020, for a May-dated degree

You are not eligible to receive your degree until the following have been completed and returned to the School of Graduate Studies for approval.

1) Diploma Application

Complete the Diploma Application online .  Print and return your email confirmation that shows you submitted a diploma application online.  

2) Candidacy Form

You must pick up your original candidacy form from the Graduate School Dean's Office (25 Bishop Place, CAC) for your final defense.

After a successful defense, return your completed candidacy form along with one original title page (with signatures in black ink) to the School of Graduate Studies, as well as three extra copies of the signed title page and 3 copies of the abstract by the degree deadline.

  • Committee members and program director must sign page three.
  • Both course and research credits must be listed on page four.

Style Guide for Dissertation Preparation

The guide contains information regarding style, format, margins, footnotes, etc. and should be followed explicitly.

3) Publishing Agreement 

Complete the Proquest Publishing Agreement form online

Once completed, click on "Manage this ETD"> "View ETD Details"> "Print your Details Page".  Print and Return your "ETD DETAILS" page.

 

*Please note: If requesting delayed release/access in the Proquest Publishing Agreement ( #3 on this checklist), you must also request an embargo in the submission to the libraries' RUetd system (#7 on this checklist). The value for each request MUST be the same or your request will be void.

4) Survey of Earned Doctorates

Complete the Survey of Earned Doctorates online

Print and return the Certificate of Completion at the end of the survey and return it to the School of Graduate Studies.

5) Ph.D. Exit Survey

Complete the Ph.D. Exit Survey 

Print and return the "Verification Sheet" to the School of Graduate Studies.

6) Degree Candidate Responsibility Statement

Print and complete the form.  Return it to the School of Graduate Studies

7) Submit Your Dissertation

Submit your dissertation online to the Rutgers Electronic Theses and Dissertation system

Final electronic submissions will only be reviewed after all above forms are completed and returned to the School of Graduate Studies. Your dissertation must be submitted and approved by the deadline for the degree date listed on your title page.

All forms must be submitted by 4:30 p.m.

If you have any questions, please contact Barbara Sirman at 848-932-8122 or sirman@grad.rutgers.edu