Convocation FAQ

 

This information will be updated in Fall 2017.

 
 
General Information
  1. When/where is Convocation?
  2. Will the Convocation be live-streamed on the Internet?
  3. What is the difference between Convocation and University Commencement?
  4. Do I have to RSVP?
  5. Where can I park? Do I have to pay for parking?
  6. Will campus bus service from the New Brunswick train station be available?
  7. Are special accommodations available for disabled students/guests? For parking?
  8. Where may I purchase academic regalia? (All participants must wear academic Regalia)
  9. Will gifts (e.g., flowers, commemorative t-shirts, etc.) be available for purchase?
  10. What hotels are nearby?
  11. I'm not attending Convocation/Commencement, will I be able to access my lab/office?
Information for Candidates
  1. How many guests may I bring?
  2. I will be graduating in October 2017 or January 2018, can I participate?
  3. What am I supposed to do at Convocation?
  4. Will I be photographed on stage?
  5. My adviser will be hooding me—what do I need to do?
  6. Anything else I need to know?
Information for Faculty
  1. I am a faculty member and would like to attend Convocation, may I?
  2. I will be hooding my student(s)—what do I need to do?
  3. Anything else I need to know?

 

  • When/where is Convocation?
    The convocation will be held in the Louis Brown Athletic Center (RAC) on the Livingston Campus (see map) on Friday, May 12, 2017 at 10:00AM.
  • Will the Convocation be live-streamed on the Internet?
  • Yes. It will be available online.
  • What is the difference between Convocation and University Commencement?
    The Graduate School–New Brunswick Convocation is a ceremony at which our master ’s and Ph.D. degree candidates are individually recognized. Each candidate will have their name read aloud as they walk on stage to receive their degree. Master’s candidates will receive a convocation certificate, as their diplomas will be mailed to them. Ph.D. candidates will be hooded on the stage and will have the opportunity to invite their advisers to participate in the ceremony.
  • University Commencement is a universitywide ceremony at which candidates from all Rutgers schools and campuses are acknowledged as a group, not individually.
  • University Commencement will begin at 12:30 p.m. on Sunday, May 15, and will be held in the High Point Solutions Stadium (see map). More information is available here about University Commencement and will be updated periodically.  Please check back often for information.
  • Do I have to RSVP?
    When you complete your Diploma Application, you are asked if you will be attending the Graduate School-New Brunswick Convocation on May 12th at the RAC.
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  • Where can I park? Do I have to pay for parking?
    Parking will be free and available near the Louis Brown Athletic Center (RAC) in the Yellow lot (See map).  Our convocation does not require hangtangs. Please note that (free) hangtags are required for Commencement on Sunday, May 14, 2017
  • How many guests may I bring?
    You may bring as many guests as you wish to the Convocation.
  • I will be graduating in October 2017 or January 2018, can I participate?
    Only students who have completed all requirements and earned their degree may participate. However, you are welcome to process in the May 2018 convocation.
  • Is special assistance available for disabled students/guests? For Parking?
    Of course. Please let us know in advance of any special assistance you or your guest(s) may need by contacting Barbara Sirman at 848-932-8122 or sirman@rci.rutgers.edu.
  • Where may I purchase academic regalia?
    You may purchase academic regalia online from Barnes & Noble at Rutgers or in-person at the College Avenue store. All participants in the Convocation and Commencement must wear academic regalia.
  • What hotels are nearby?
    A listing of nearby hotels is available here.
  • What am I supposed to do at Convocation?
    Instructions for master's candidates may be found here and instructions for Ph.D. candidates here.
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  • Will I be photographed on stage?
    GradImages is the official photographer for our Convocation. Proofs will be sent to your home and via email within three to five days after graduation. Pictures can be ordered online, by phone, or by mail. GradImages can be contacted at 800-261-2576 or via email.
  • Registering with GradImages provides them with the information they need to deliver your graduation proofs to you in a timely manner. Giving them an accurate mailing address and email address will allow them to get your proofs to you on the first try. You may also provide them with email addresses of up to six friends and family members to allow them to celebrate in your accomplishment.
  • I am a faculty member and would like to attend Convocation, may I?
    Of course. Faculty members are welcome. We have reserved the front row of seating for faculty.  If you will be hooding your student(s) please read I will be a hooding my student(s)—what do I need to do? below.
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  • My adviser will be hooding me—what do I need to do?
    Please visit our Hooding Process for Ph.D. Candidates and their Advisers webpage.
  • I will be hooding my student(s)—what do I need to do?
    Please visit our Hooding Process for Ph.D. Candidates and their Advisers webpage.
  • I'm not attending Convocation do I need to notify anyone?
    It is not necessary to notify the Graduate School if you are not attending.
  • Anything else I need to know?
    • You should wear comfortable shoes.
    • All bags and purses will be searched as you enter the Louis Brown Athletic Center (RAC). Please give personal items to a friend/family member before the Convocation begins.
    • The Rutgers Athletics Bag Policy will be in effect at the Louis Brown Athletic Center (RAC). The only exception to the policy are selfie sticks.
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  • Will gifts (e.g., flowers, commemorative t-shirts, etc.) be available for purchase?
    Yes. Gifts will be available at the Louis Brown Athletic Center (RAC). You may also pre-order gifts.